Job Description

Are you the kind of person who spots the typo, catches the missing signature, and remembers the detail everyone else forgot? If that sounds like you, you might be the Real Estate Assistant we’re looking for. Join top RE/MAX Broker Peter Dokken in Rochester and play a key role in keeping the business running efficiently and clients well taken care of. We’re seeking someone with at least two years of real estate experience and (ideally) an active MN license—someone who thrives behind the scenes, takes initiative, and delivers five-star service every step of the way. The Details: • Salary: $60,000- $ 70,000 with an opportunity for a bonus  • Hours: Full-time, salaried position with 8:00-4:30 Monday-Friday hours with occasional needs on the weekends.  • Benefits: Unlimited Paid Time Off, sick pay, and holidays • Location: Rochester, MN - In Office/Hybrid - You live within a 30-minute commute of Rochester, MN, and you MUST have daily access to a personal vehicle that you can drive for work, a valid driver’s license, and carry insurance. Responsibilities: We Know You • You’re calm under pressure, detail-oriented, and always two steps ahead. With a strong grasp of real estate operations, you confidently handle everything from listing prep and transaction coordination to calendar management and client communication. You’re the person people trust to get it done—and get it done right. • You’re naturally organized, a clear communicator, and comfortable working with a variety of personalities. You bring a thoughtful, professional energy to everything you do, and you’re the first to spot a problem—and solve it—before anyone else even notices. • Above all, you take ownership. You don’t wait to be asked. You see what needs to be done, and you do it with care, consistency, and pride. • Applicants seeking this opportunity as a stepping stone into sales, this isn’t the job for you. This is a long-term operational role where you’ll play a key part in the success of a top-producing real estate team. What You’ll Do In this role, your reliability, integrity, and attention to detail will make a real difference. You tackle challenges head-on and clear the path so your Broker can focus on building relationships and closing deals.  You’ll do a little of everything, including but not limited to: Administrative Support • Provide high-level executive support • Coordinate complex schedules and client communications • Manage inboxes, calendars, and to-do lists • Handle the details so your agent can stay focused on revenue-generating tasks Database Management • Manage and maintain the client database • Track follow-ups and pipeline activity • Use the CRM to hold the agent accountable for follow-up plans • Oversee all aspects of listing and transaction coordination • Prepare for listing appointments and manage pre-market prep • Coordinate showings, open houses, and vendor schedules • Support buyers from onboarding to closing • Collaborate with the transaction coordinator, lenders, title companies, and clients Marketing & Event Planning You’ll take charge of the team’s marketing efforts, including: • Managing a marketing calendar • Supporting listing promotion • Keeping the team’s online presence current • Helping plan and coordinate community events You don’t have to be a marketing expert, but a basic understanding of marketing will go a long way. You’ll work with third-party vendors and professionals as needed to keep things on brand, on time, and running smoothly. Qualifications: How To Qualify • Experience: 2+ years supporting real estate professionals in a similar capacity with longevity in your roles. • License: An active real MN estate license is preferred. • Skills: You are tech-savvy and proficient in MLS, CRM tools, Excel, Google Workspace, and project management software. • Attributes: Extreme attention to detail, outstanding communication, and the ability to thrive under pressure. About Company: Peter Dokken, a top-producing RE/MAX Broker in Rochester, is known for delivering a client-first experience backed by deep local expertise and strong market knowledge. His business is built on relationships, and he’s committed to cultivating a work culture that improves lives—both for clients and for the people he works with.  We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Tags

Holiday work, Full time, Local area, Monday to Friday,

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